Receptionist

  • Part Time
  • New York

G4S

Job Introduction
PLEASE CLICK APPLY OR TEXT “JOBS” TO 561-660-9797 FROM YOUR SMARTPHONE!

The world’s leading private security organization, G4S, has an immediate job opportunity for a Receptionist. As a Receptionist, you will provide administrative support to the Area/Branch/Satellite office and acts as a liaison with field supervision/management and security personnel. The Receptionist is responsible for performing multiple functions from multiple resources, preparing reports, maintaining operating practices and maintaining data and records following the client’s guidelines and requirements.

G4S is a security provider for the United States government, fortune 500 companies, nuclear power plants, oil and gas companies, airport, ports, banks, hospitals, factories, warehouses, commercial facilities, residential communities and much more.

As a full time employee of G4S, you will be entitled to the following benefits:

Major Medical, Dental and Vision
Paid vacation
401K
Opportunities for additional training to aid in your professional development

As an employee you will also be able to participate in the Promote Me! Community. Promote Me! is available to interested current employees as a way to express interest in further advancement, as well as gain information and encourage professional development.

Further, as a current employee you will be eligible to participate in large group rates for the following benefits:

Critical Illness
Accident Insurance
Whole Life Insurance
Individual Short-Term Disability
Pre-Paid Legal Services
Identity Theft Services
Pet Insurance

In addition, G4S provides benefits that are automatically available to all full or part-time employees, whether you enroll in a G4S insurance plan or not. And with no premiums to pay!

RxCut Pharmacy Discount Program
Doctor on Demand
Qualsight LASIK Savings
Perks at Work: G4S Employee Discount Program
Alliant Credit Union
Purchasing Power
Active & Fit: G4S Fitness Center Membership
FinFit: Financial Wellness Program
DailyPay: Access your pay when you need it

G4S offers job security, excellent pay and benefits, and career opportunities. We offer entry level careers, management careers, sales careers and executive careers across the United States and internationally.

Main Responsibilities
Specific Duties and Essential Functions

Act as a bridge of communication across departments to ensure consistent communication flow and knowledge of responsibilities
Greet and escort visitors to appropriate department
Answer incoming internal and external customer calls and provide exceptional customer service by using critical thinking, problem solving and/or forwarding the call to the appropriate department.
Coordinate office services for departments based on job function and responsibility
Assist in selection and placement process: create applicant offer packets and hire packets (documents that are not part of the digital onboarding process), communicate interviews and schedule pre/post-employment training, enter data in People Soft)
Provide support to the managerial teams to ensure compliance and help create an efficient working environment
Filing and maintenance of department sensitive files, to include client files and non-digitalized personnel documents
Prioritization of assignments and tasks to meet client expectations in a timely matter
Schedule and maintain agendas for meetings
Provide general information to employees per the discretion of supervisory/management personnel
Makes copies of printed materials as needed
Assist in maintaining office machines
Data entry into HRIS as directed by supervisor
Other administrative office duties as directed

The Ideal Candidate
Education, Licenses and Certifications Required

Must possess a high school diploma or equivalent

Type and Length of Specific Experience Required

Minimum of 1 year of administrative experience in a diverse business environment
Prior work experience with Microsoft Office; to include Word, Excel spreadsheets and Outlook

Work history to include each of the following:
Demonstration of strong analytical, critical thinking and problem-solving skills
Excellent organizational skills that include the ability to multi-task and prioritize work
Ability to communicate effectively with leadership​

Skills Required

Proficient computer skills including Microsoft Office
Effective oral and written communication skills
Active listening skills
Ability to assess and evaluate situations effectively
Ability to identify critical issues quickly and accurately
Attention to detail

Other

Must be at least 18 years old or the minimum age required by the state, if higher
Must be a U.S. citizen or a foreign citizen authorized to legally work in the United States
Subject to a drug screen to the extent permitted by law
Must be able to provide, upon job offer, a DD214 discharge document with discharge status indicated, if prior military

Physical Requirements and Environment

Environment: Office; no exposure to extreme temperatures is expected

Major activity: Working on PC while sitting; telephone use

Physical efforts to carry out job duties: Limited, to include some standing, bending, and limited stretching and reaching.

About The Company
EOE Minority/Female/Disabled/Veteran/Sexual Orientation/Gender Identity

G4S is an Equal Opportunity/Affirmative Action Employer
and an Alcohol- and Drug-Free Workplace

If you have any questions regarding Equal Employment Opportunity, Affirmative Action or Diversity and Inclusion, or have difficulty using the online system and require an alternate method to apply, please contact our Corporate Human Resources Department at (800) 506-6265.

To receive an update on your application status, please contact our local office by following this link: http://g4s.us/en/Contact-Us/Local-Offices

To apply for this job please visit community.g4s.com.